Openings >> Program Coordinator - FT - St. Margaret's Shelter
Program Coordinator - FT - St. Margaret's Shelter
Title:Program Coordinator - FT - St. Margaret's Shelter
Dept:20 - SMS

Job Summary
This position is responsible for providing day-to-day oversight, direction and coordination of staff, volunteers and funding streams for St. Margaret’s Rapid Rehousing Programs. 

Job Duties/Responsibilities
To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.  

1. Screen and approve all rapid rehousing referral and exit packets for completeness. 
2. Compile and submit RRH subsidies weekly to CCEW fiscal.  
3. Track the status of all RRH clients within the multiple RRH funding streams, including tracking RRH grant spend downs and forecasting RRH referrals and monies spend to ensure consistent spend downs for all RRH funding sources.  
4. Provide feedback to the Assistant Director on any emerging issues so that they can be addressed in a timely manner.
5. Audit RRH data in HMIS for data completeness and compliance with all funding data standards.  
6. Assist in ensuring that RRH is in compliance with all applicable contractual, licensing, staffing and safety mandates.
7. Manage RRH staff schedules and provide supervision to RRH team members. 
8. Coordinate staff trainings.
9. Conduct HQS and HSS inspections and oversee compliance with inspections standards. 
10. Educate clients and staff on landlord tenant laws.
11. Coordinate Community Housing CQI audits and quarterly reporting. 
12. Facilitate weekly RRH team meetings.
13. Assist in providing paid staff and volunteers with the training, supervision and support they need to carry out their responsibilities in a competent and professional manner.
14. Act as a liaison with landlords and with other community agencies to support Continuum of Care goals and system-driven compliance mandates, as well as advocating and representing RRH to the community at large.  
15. Provide next-level intervention and advocacy for challenges situations that arise with RRH families and landlords--mitigate and facilitate resolution between both parties.  
16. Perform related functions, including advocacy, to support the mission of Catholic Charities.
17. Adheres to the tenets of Catholic Social Teaching and Catholic Doctrine.
18. Performs related functions necessary to support the mission and core values of Catholic Charities.

Job Qualifications
To perform this job successfully, an individual must meet the minimum qualifications listed below.  These qualifications are representative of the knowledge, skill and/or ability required to perform this job.  

Education/Experience:  to perform this job successfully, an individual must have a Bachelor’s degree from an accredited academic institution or an equivalent combination of education and experience. Demonstrated leadership, administrative and interpersonal skills required. Minimum of three years successful experience in leadership.  Knowledge of community resources; experience in direct client services and case management—experience with Rapid Rehousing preferred. High energy, self-motivated individual; team player who understands and appreciates the value of a strength-based value-driven, systems-approach to program implementation and service delivery. Advanced computer skills, understanding of WA State Landlord tenant law as it relates to landlords. Experience working with issues of homelessness, poverty and violence against women and children preferred. 

Certificates/Licenses:  To perform this job successfully, an individual must: 
• have a valid Driver’s License and the ability to drive their own vehicle for work.
• Successfully pass background check applicable to position.

Physical Abilities:  To perform this job successfully, an individual must be able to:
Regularly sit, stand, climb, walk, lift, pull/push, carry, grasp, reach, stoop/crouch, crawl, talk, hear.
Frequently lift up to 25 pounds, pull/push, carry, grasp, reach.
Occasionally crawl, stoop, kneel. 
• Clearly see 20+ feet, with or without corrective lenses, ability to focus.

Mental & Other Skills/Abilities: To perform this job successfully, an individual must have the: 
Adaptability:  ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.
Analytical Ability:  ability to maintain focus for extended periods of time; ability to complete research projects with resourcefulness and persistence; ability to synthesize complex or diverse information; ability to use intuition and experience to complement existing data.
Attendance: ability to consistently arrive and be able to work as scheduled. 
Computer/Technical Ability:  working knowledge of: 
 Word Processing software
 Internet software
Dependability:  ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary.
Interpersonal Skills:  ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations. Awareness of and sensitivity to the service population’s culture and socioeconomic characteristics.  
Judgment:  ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions.
Language Ability:  
 Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Ability: (choose the level that applies)
 Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Motor Coordination: the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise movements.
• Problem Solving Ability:  ability to identify and/or prevent problems before they occur; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of similar nature.
Quality Management:  ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others;  ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.
Reasoning Ability:  
 Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Supervisory Skills:  ability to carry out supervisory responsibilities in accordance with the Company’s policies and applicable laws.  Applicable supervisory responsibilities include:
 interviewing, hiring, training, and coaching employees
 planning, assigning and directing work
 reviewing performance 
 appraising/disciplining employees when necessary
 addressing complaints and questions and resolving problems

Workplace Environmental Conditions
While performing the essential duties/responsibilities of this job, the employee will be: 
• Noise Conditions: exposed during a shift to constant or intermittent sounds at a level sufficient to cause hearing loss or fatigue.
• Client Population may include persons involved in gangs, with substance abuse concerns, homelessness and/or tendencies towards violent behavior. 


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